Year plan · Scenario · Pro
Ensemble Season Planner
Rehearsals, concerts, board and deadlines for a choir or orchestra - plus the Christmas concert as a project.
- Rehearsals
- Concerts & Performances
- Board & Admin
- Members & Community
- Finance & Deadlines
5 calendars · 29 example entries
Opens the template in the app - everything works, nothing is saved. Sign up when you want to keep it.
The template as it arrives in your account: 5 calendars, 29 example entries, every one of them editable.Swipe sideways through the year. The template as it arrives in your account: 5 calendars, 29 example entries, every one of them editable.
What’s inside
The calendars and their example entries
Rehearsals
- Season Start Rehearsal 11 Jan
- Rehearsal Retreat 5-7 Mar
- Dress Rehearsal 20 Mar
- Dress Rehearsal 18 Jun
- Season Kickoff Rehearsal 6 Sep
- Dress Rehearsal 13 Nov
- Rehearsal Weekend 4-5 Dec
- Dress Rehearsal 18 Dec
Concerts & Performances
- Spring Concert 21 Mar
- Season Finale Concert 19 Jun
- Autumn Concert 14 Nov
- Christmas Market Performance 11 Dec
- Christmas Concert 19 Dec
Board & Admin
- Annual General Meeting 9 Feb
- Board Meeting 13 Apr
- Next Season Planning 18 May
- Season Planning Meeting 1 Sep
- Board Meeting 12 Oct
Members & Community
- Volunteer Day 24 Apr
- Summer Party 3 Jul
- Flyer Day in Town 11 Sep
- Open Rehearsal 20 Sep
- New Member Welcome Evening 24 Sep
- Christmas Party 17 Dec
Finance & Deadlines
- Membership Fees Due 15 Jan
- Financial Report Done 5 Feb
- Insurance & Contracts Review 18 Aug
- Concert Budget Set 9 Sep
- Grant Application Deadline 29 Oct
Why this template
Why use this planner?
For choirs, orchestras and bands that plan in seasons and want one place for rehearsals, concerts and board work.
Try it in the demoAn ensemble year has a rhythm everybody knows and nobody has written down: the first rehearsal in January, the retreat weekend, two concerts before the summer break, the kickoff in September, the Christmas concert that takes the whole autumn to prepare. The Ensemble Season Planner writes it down - the dates in the year plan, the productions on the Timeline - so the board, the conductor and the members look at the same season.
- Five calendars: rehearsals, concerts, board, members, finance and deadlines
- Rehearsals as the dates that matter - season start, retreat, dress rehearsals - not a bar from January to June
- Two projects on the Timeline: the Christmas concert as a production, the concert tour from decision to departure
- Move the concert day or the departure - every step follows
- Share the season read-only with all members, to edit with the board
How it works
From template to your year in three steps
A blank year is the hardest part of planning. Starting from a proven structure - and adjusting it - is faster and easier than building from scratch. Pick the closest template, make it yours, and keep planning.
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Step 1
Try it in the demo
Open any template in the demo and look around - no account needed.
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Step 2
Add it to your account
Sign up and the template is yours. Every account starts with 30 days of Pro, so Pro templates work from day one.
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Step 3
Make it your own
Rename, recolour, move, add and remove - everything stays editable.
What is the Ensemble Season Planner?
A ready-made AnnuCal template for choirs, orchestras and ensembles: five calendars for rehearsal dates, concerts, board work, members and deadlines, plus two projects on the Timeline - the Christmas concert and the concert tour. You add it to your account and adapt it to your own season.
Where is the weekly rehearsal?
Not in the year plan, on purpose. Every Monday evening from January to June would be one long bar that says nothing. The planner shows the rehearsals that change something: the first one of the year, the retreat weekend, the dress rehearsal before each concert, the rehearsal weekend before Christmas.
Why is the Christmas concert a project and the spring concert not?
Because the Christmas concert is the production of the season: program in September, soloists in October, posters and tickets in November, stage on the day before. Those steps depend on each other, and the Timeline shows them in a row. The spring concert is a date with a dress rehearsal - that is what the calendar is for. Make any concert a project when it needs that kind of preparation.
How does the concert season fit into the calendar year?
The year plan shows both halves: the spring half of the running season up to the finale in June, the summer break, and from September the new season through the Christmas concert. The tour sits in the week after the finale, where the ensemble is in shape and the summer has not started yet.
Is this template free?
This template uses five calendars and is part of Pro. Every new account starts with 30 days of Pro, so you can add it right away; after the trial, Pro is €99 a year or €12.90 a month. On Free you can still try it in the demo.
Can I customize the template?
Yes. After you add the template to your account, you can freely change its dates, colours, calendars and entries.
More templates
Three more worth a look
Start with this template.
Open it in the demo, change what you like - and keep it when you sign up. No card needed.